Remote Online Notarization: How It Works and Why Clients Love It
Technology has changed nearly everything. How we bank, shop, and even sign contracts. Now it’s transformed notarization too.
Remote Online Notarization (RON) allows you to meet with a commissioned notary via secure video – no travel, no printing, no hassle. At Palm & Seal it is one of the most requested services because it gives clients what they value most: time and convenience.
What is Remote Online Notarization?
Remote Online Notarization lets you sign and notarize documents entirely online. Instead of meeting in person, the entire process takes place over a live, encrypted video session, with identity verification, document review, and digital seals that are legally binding in the United States and recognized worldwide.
It offers the same level of security as an in-person notarization just smarter and faster. According to the National Association of Secretaries of State, 47 states and the District of Columbia have laws allowing some form of remote e-notarization.
In Florida, for example, the legal statute permits any document requiring notarization to be notarized electronically, including via remote appearance, provided the technology meets statutory standards.
Why Clients Choose RON
Convenience Without Compromise
Whether you’re traveling, relocating, or managing business from home, RON fits your schedule. You can complete a notarization from your laptop, tablet, or even your phone.
Speed and Flexibility
Online appointments eliminate travel and waiting time. Documents are uploaded instantly, signed digitally, and returned securely – all in one session.
Global Accessibility
Whether you’re working remotely from Miami or Madrid, RON ensures your notarization is accessible and compliant with U.S. law. Because remote notarization is governed by the state in which the notary is commissioned, signers in other states (and in many cases other countries) can participate, so long as the notarial act meets the commissioning-state law.
How It Works at Palm & Seal
Here is how the process works with our concierge mobile notary brand:
Schedule a RON appointment through our website.
Upload your document for pre-session review.
Verify your identity securely using a government-issued ID.
Connect live with a commissioned notary and sign from anywhere.
Receive your completed, sealed document immediately.
That is it. Quick, compliant, and calm.
When RON Makes the Most Sense
Remote workers or digital nomads signing U.S. documents abroad.
Real-estate professionals finalizing closings under tight deadlines.
Families handling last-minute travel or estate paperwork.
Businesses notarizing contracts between multiple states or parties.
The Security and Legal Assurance
Remote online notarization is not simply a convenience. It is designed to deliver high security and strong legal standing. Technologies used in RON sessions include: multi-factor identity verification, credential analysis, real-time audio-video interaction, and an electronic journal of the session.
This means that while the signer and notary are not physically in the same room, the act of notarization retains all the key safeguards of a traditional notarization: verifying identity, witnessing the signature, confirming willingness and understanding, and recording the act.
Moreover, most states recognize notarial acts performed in other states, so long as the act complied with the law of the state where the notary is commissioned.
Why Palm & Seal Delivers More Than the Standard
At Palm & Seal we have built our remote‐notarization platform to reflect the same calm, high-touch experience as our in-person appointments. That means:
A commissioning notary who is trained to deliver concierge-level service.
Clear communication and transparent pricing.
Support for urgent and out-of-hours appointments, because we recognise that travel, business deadlines, and cross-border needs do not always follow a nine-to-five schedule.
Support for clients in our local South Florida region (including travelers in and out of the airport or port) and beyond, wherever RON laws permit.
Compliance with state and platform standards so you can be confident your notarization will stand up to scrutiny.
Important Considerations and Limitations
While RON is broadly accepted, there are still important caveats:
The rules vary from state to state. Although most states permit RON, the exact requirements for identity verification, j – record-keeping, and technology vary. It is critical to confirm that your signatory’s state and your document’s purpose are compatible with RON law.
Some types of documents may be excluded or require additional formalities. For example texts on trust amendments or out-of-state probate documents may require special handling.
The notarization must happen according to the law of the notary’s commissioning state. If the notary is commissioned in a state with full RON authorization (such as Florida), the notarization will be valid even if the signer is physically elsewhere. That said, it may be wise to confirm acceptance with the document recipient.
Electronic notarization still requires careful attention to the technology used – encrypted video, tamper-evident seals, secure document delivery, and trusted platforms.
Experience the Ease
RON isn’t just a tech upgrade it is a lifestyle fit for busy professionals who value precision and peace of mind. At Palm & Seal we invite you to step into this future‐forward service: notarization that moves with you wherever life takes you.
Whether you are boarding a jet at our local international airport, closing a marine transaction at a marina, or signing business documents from your home office, you deserve a notarization solution designed for the modern world. And when time is of the essence we’re ready to respond.
Blog articles are for educational and informational purposes only. Palm & Seal is not a law firm and does not provide legal advice. Always consult a licensed professional regarding your individual situation.